Why a mixed print fleet could be your firm’s biggest security blind spot
A multi-vendor print fleet can pose significant risks to a law firm. As such, standardising this is an imperative — one that will also lower costs, and make your day-to-day operations smoother, more predictable, and easier to manage, writes TA Triumph-Adler
In the legal sector, it’s easy for office printers to be overlooked. Devices are often added as firms grow, or inherited through mergers. Before long, you’re left with a mixed bag of different makes, models and ages — this is known as a multi-vendor print fleet.
Quocirca’s Print Security Landscape 2025 study highlights a significant security gap between the 59% of organisations with multi-vendor fleets and those with standardised fleets, with the former consistently more exposed to risk.
The costs speak volumes too: organisations with multi-vendor fleets reported average breach costs of £937,000, compared with £630,000 for standardised fleets. That’s a sizeable difference. For legal practices handling confidential client data every day, it’s a risk that simply can’t be ignored.
Why mixed fleets create problems
A multi-vendor fleet doesn’t just complicate IT support. Quocirca reports that more than one-third of IT decision makers with mixed fleets are concerned about sensitive documents being printed, compared to only 19% of standardised fleet operators.
For legal firms, the risks include:
- Inconsistent security controls: one device may support encryption and secure print, while another doesn’t.
- Patchwork monitoring: tracking who printed what, and when, becomes far more complex across different systems.
- Hidden costs: supplies, maintenance, and downtime add up quickly when every device has its own requirements.
In short, a mixed fleet makes it harder to stay compliant, secure and efficient.
How TA Triumph-Adler helps
This is where TA Triumph-Adler can step in. We’ve worked with many organisations to bring order to their print environments without disruption or wasted investment.
Our approach typically includes:
- A comprehensive fleet audit where we review your existing devices, how they’re used, and the condition they’re in.
- Tailored proposals suggesting where devices can be standardised, rationalised, or replaced — ensuring the right functionality without unnecessary duplication.
- Support for existing kit during transition thanks to our remote maintenance software. We can even provide monitoring of non-TA devices, helping identify day-to-day costs, highlight underused machines, and build a clearer picture of where change is most valuable.
- Smooth transitions. Where new devices are introduced, we can manage logistics, removal, and installations, making the process as seamless as possible.
Making change easy
Many firms hesitate to standardise their fleet because it feels like a big leap. The prospect of replacing devices, retraining staff, and managing the switch can seem overwhelming, but that’s where our expertise comes in.
We know how to make the process simpler, less intimidating and less disruptive. Our team handles the heavy lifting, from planning and logistics through to installation and training, so your firm can keep working efficiently throughout the process. The result is the benefits of a standardised fleet without the headaches you might be worrying about.
One recent client came to us with a patchwork of devices across multiple sites. Our audit revealed overlapping functionality and underused equipment. By rationalising the fleet and introducing standardised devices with the right capabilities, we reduced the number of machines and cut ongoing costs, all while strengthening their security.
The bigger picture
Quocirca’s report also notes that IT decision makers expect print security spend to increase by an average of 13% in the coming year, rising to 16% among those operating multi-vendor fleets. Standardising your fleet doesn’t just improve security and lower cost; it makes your day-to-day operations smoother, more predictable, and easier to manage.
If your firm is dealing with a multi-vendor print fleet, now is the time to act. Call TA Triumph-Adler on 01793 783298 to arrange a free audit and take the first step towards a more secure, efficient, and cost-effective fleet.
