Why legal firms are turning to automation to boost productivity
TA Triumph-Adler outlines the main benefits automation can bring to SME law firms — and why they should embrace this technological advancement to power up their productivity
Managing documents is part of daily life in any legal firm. But when that life includes time-consuming admin, manual errors and security risks, it’s time to rethink how things are done.
That’s where automation comes in. At TA Triumph-Adler, we work directly with businesses to deliver managed print solutions that take the pressure off your teams and help you work smarter. Here’s how automation can make a meaningful difference to your firm.
1. Smarter processes and less manual admin
Legal work is complex, but that doesn’t mean your document processes should be too.
Automated print and document management software can take care of repetitive tasks, like document routing, indexing and filing — meaning less time is lost by manually scanning and saving files to the right folder.
Automated systems can even extract key data from documents and trigger next steps, such as client notifications or internal approvals. Overall, this means fewer clicks and more billable hours.
2. Predictive maintenance for fewer disruptions
Nothing disrupts productivity like a jammed or offline printer. While traditional service models wait for things to go wrong, automated systems work differently.
Using predictive maintenance, our service offering uses advanced device management tools to monitor print fleet health in real time. That means we can spot issues before they become problems, schedule proactive maintenance and keep everything running smoothly in the background.
For legal firms working to tight deadlines, that reliability really counts.
3. Always on-time toner replenishment
Running out of toner mid-print run isn’t just annoying, it’s unprofessional. With automated supply monitoring, your devices know when they’re running low and order what they need automatically.
Unlike traditional systems that trigger a replacement based on a set percentage, ours monitors actual usage and calculates how many days of toner remain. This makes for a more accurate method of getting your supplies on time.
This keeps your devices topped up without over-ordering, and ensures teams can print what they need, when they need it.
4. Tough document security
In the legal industry, document confidentiality is non-negotiable. Automation helps secure your print environment by controlling access, tracking usage, and flagging unusual activity.
Whether it’s sensitive contracts or client records, you can trust that only the right people can access the right documents, and that you’ll have an audit trail if you need it. You can read more about our document security practices here.
5. Supporting compliance requirements
From data protection to internal governance, legal firms face tight compliance requirements. Automation helps by ensuring consistent, auditable processes for storing, sharing, and disposing of documents.
Because everything is tracked, there’s also less room for human error or regulatory risk.
Click here to read our recent LPM piece about compliance in legal document management.
Practical support from a trusted supplier
We know legal work is demanding and that’s why our approach is practical, supportive, and tailored to your needs. We’re here to help you work better.
Whether it’s automating admin or making your print systems more reliable, our managed solutions give your teams time back to focus on what they do best.
Whether you need tailored support or a fresh look at your print and document management, we’re here to help. To talk to us, call TA Triumph-Adler on 01793 783298.
